The following is given only as a brief disclosure. Please see here for our full disclosure in terms of the Privacy Act 1993.

This information is provided to explain New Zealand General Service Office’s (N.Z.G.S.O) A.A. Web site online information practices and the choices you have in the way information is collected and used on this Web site.

The Information We Collect

At N.Z.G.S.O Web site, we do not require personally identifiable information from you in order to access and use the Web site. Certain functions, such as online information or registration forms, do require you to voluntarily submit personally identifiable information, which may include: name, organization, address, e-mail and telephone and fax numbers.

How We Use the Information

Any personally identifiable information submitted by you is kept strictly confidential and separately from the Web site, and is used solely by N.Z.G.S.O. to provide the information that you requested or for your registration to Conventions. We do not provide or forward personally identifiable information to any outside organization.

Cookies

Portions of N.Z.G.S.O Web site use “cookies.” Cookies are small text files placed on your computer. N.Z.G.S.O. uses cookies to facilitate your ongoing access to and use of the Web site, to track site usage, and to compile non personal aggregate data in order to improve content and efficiency on the Web site. We do not link personally identifiable information submitted by you through the online forms on N.Z.G.S.O Web site to the data stored in the cookies. Most browsers and certain third-party utilities allow for you to accept or deny cookies from this or any other Web site. If you deny the use of cookies you will still be able to use our Web site.

Third Party Sites

NZG.S.O. Web site may contain links to other Web sites. When leaving our Web site you will see a disclaimer statement. You should consult the other Web site’s privacy statement for more information, as those practices may differ from ours.

How to Contact Us

If you have any questions or concerns about this privacy statement, you may contact us at:

New Zealand General Service Office;
Address – PO Box 6458, Wellington 6141
Phone - (04) 4724250
Fax - (04) 4724251

Web Site Policy

The purpose of the Web site is:

  • To serve the fellowship of Alcoholics Anonymous.
  • To serve as a resource for A.A. members, professionals working with alcoholics, the media, and the public at large.
  • To provide accurate and consistent information about Alcoholics Anonymous.
  • To provide information about services and activities provided by the New Zealand General Service Office.
  • To encourage participation of A.A. members, groups and committees in A.A. services and activities.

In terms of The Privacy Act 1993, please note the following:

Collection of Personal Information

Personal information is collected for a lawful purpose connected with a function or activity of NZGSO; and the collection of the information is necessary for that purpose.

Information is being collected primarily to enable us to forward orders and provide details of Convention registrations and otherwise carry out the functions of NZGSO.

The intended recipients and holders of the information are NZGSO, whose contact details  are available here  and /or the Convention Organising Committee whose contact details  are available here.

If all or any part of the requested information is not provided NZGSO will not complete your order/registration

You have the right of access to, and correction of, personal information provided to us.

Storage and security of personal information

The information provided by you is protected, by such security safeguards as it is reasonable in the circumstances to take, against -

(i) loss; and

(ii) access, use, modification, or disclosure, except with the authority of NZGSO

(iii) other misuse

If it is necessary for the information to be given to a person in connection with the provision of a service to the NZGSO, everything reasonably within the power of NZGSO will be done to prevent unauthorised use or unauthorised disclosure of that information.

Access to personal information

You are entitled -

to obtain from NZGSO confirmation of whether or not we hold personal information; and

to have access to that information; and

to request,  under principle 7, correction of that information.

Correction of personal information

(1) Where NZGSO holds personal information, you shall be entitled -

to request correction of the information; and

to request that there be attached to the information a statement of the correction sought but not made.

(2) An NZGSO shall, if so requested by you or on its own initiative, take such steps (if any) to correct that information as are, in the circumstances, reasonable to ensure that, having regard to the purposes for which the information may lawfully be used, the information is accurate, up to date, complete, and not misleading.

(3) Where NZGSO is not willing to correct that information in accordance with a request by you, we shall shall, if so requested by you, take such steps (if any) as are reasonable in the circumstances to attach to the information, in such a manner that it will always be read with the information, any statement provided by you of the correction sought.

(4) Where NZGSO has taken steps under subclause (2) or subclause (3), NZGSO shall, if reasonably practicable, inform each person or body or agency to whom the personal information has been disclosed of those steps.

(5) Where NZGSO receives a request made pursuant to subclause (1), NZGSO shall inform you of the action taken as a result of the request.

Accuracy, etc, of personal information to be checked before use

Where NZGSO holds personal information, we will not use that information without taking such steps (if any) as are, in the circumstances, reasonable to ensure that, having regard to the purpose for which the information is proposed to be used, the information is accurate, up to date, complete, relevant, and not misleading.

Not to keep personal information for longer than necessary

NZGSO will not keep personal information for longer than is required for the purposes for which the information may lawfully be used.

Limits on use of personal information

Where NZGSO holds personal information that was obtained in connection with one purpose, we will not use the information for any other purpose unless we believe, on reasonable grounds,—

(a) that the source of the information is a publicly available publication; or

(b) that the use of the information for that other purpose is authorised by the individual concerned; or

(c) that non-compliance is necessary -

(i) to avoid prejudice to the maintenance of the law by any public sector agency, including the prevention, detection, investigation, prosecution, and punishment of offences; or

(ii) for the enforcement of a law imposing a pecuniary penalty; or

(iii) for the protection of the public revenue; or

(iv) for the conduct of proceedings before any court or tribunal (being proceedings that have been commenced or are reasonably in contemplation); or

(d) that the use of the information for that other purpose is necessary to prevent or lessen a serious and imminent threat to -

(i) public health or public safety; or

(ii) the life or health of the individual concerned or another individual; or

(e) that the purpose for which the information is used is directly related to the purpose in connection with which the information was obtained; or

(f) that the information—

(i) is used in a form in which the individual concerned is not identified; or

(ii) is used for statistical or research purposes and will not be published in a form that could reasonably be expected to identify the individual concerned; or

(g) that the use of the information is in accordance with an authority granted under section 54 of the Privacy Act 1993.

Limits on disclosure of personal information

NZGSO will not disclose personal information to a person or body or agency unless NZGSO believes, on reasonable grounds -

(a) that the disclosure of the information is one of the purposes in connection with which the information was obtained or is directly related to the purposes in connection with which the information was obtained; or

(b) that the source of the information is a publicly available publication; or

(c) that the disclosure is to the individual concerned; or

(d) that the disclosure is authorised by the individual concerned; or

(e) that non-compliance is necessary -

(i) to avoid prejudice to the maintenance of the law by any public sector agency, including the prevention, detection, investigation, prosecution, and punishment of offences; or

(ii) for the enforcement of a law imposing a pecuniary penalty; or

(iii) for the protection of the public revenue; or

(iv) for the conduct of proceedings before any court or tribunal (being proceedings that have been commenced or are reasonably in contemplation); or

(f) that the disclosure of the information is necessary to prevent or lessen a serious and imminent threat to—

(i) public health or public safety; or

(ii) the life or health of the individual concerned or another individual; or

(g) that the disclosure of the information is necessary to facilitate the sale or other disposition of a business as a going concern; or

(h) that the information -

(i) is to be used in a form in which the individual concerned is not identified; or
(ii) is to be used for statistical or research purposes and will not be published in a form that could reasonably be expected to identify the individual concerned; or
(iii) that the disclosure of the information is in accordance with an authority granted under section 54 of the Privacy Act 1993.

Unique identifiers

(1) NZGSO will not assign a unique identifier to an individual unless the assignment of that identifier is necessary to enable NZGSO to carry out any one or more of its functions efficiently.
(2) NZGSO will not assign to an individual a unique identifier that, to that agency's knowledge, has been assigned to that individual by another agency, unless those 2 agencies are associated persons within the meaning of subpart YB of the Income Tax Act 2007 (to the extent to which those rules apply for the whole of that Act excluding the 1973, 1988, and 1990 version provisions).
(3) NZGSO will take all reasonable steps to ensure that unique identifiers are assigned only to individuals whose identity is clearly established.
(4) NZGSO will not require an individual to disclose any unique identifier assigned to that individual unless the disclosure is for one of the purposes in connection with which that unique identifier was assigned or for a purpose that is directly related to one of those purposes.

 


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